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  • Catering

  • Welcome to the Fantasy Forest caterer Information and registration website. We are now accepting caterer applications for the 2019 edition which will be held on July 20th and 21st.  This page is for caterers only. If you are a trader please click here.

    Fantasy Forest is an outdoor festival held at Sudeley Castle in Gloucestershire, organised by Pilgrim Events Limited. Festival hours are:
    Saturday July 20th from 10am till 11pm
    Sunday July 21st from 10am till 7pm

    The maximum amount of visitors is 5,000 per day (10,000 for the weekend)

    The target audience are visitors of: Comicons, Medieval festivals, Pirate festivals, Steampunk festivals, Gothic festivals, Sci-fi conventions or Fairy festivals as well as people that: enjoy making (historical) costumes, like Celtic or Folk music, like cosplay, like fantasy films, books or art. And a whole range of groups affiliated with the above.

    Please read the trader terms and conditions carefully before signing up.

    The yellow lines on the overview map are the expected paths people will use to get from one location to another. The festival is divided into two distinctly different areas.

    • Area 1: is the entrance and exit point and is located on the castle grounds. This area also contains the info stand (lost and found) and the ATM's, In addition this area has toilet units, a water tap point and a secondary stage for (dance) workshops, the costume competition etc. Live music will also be played on this stage. Additional entertainment will take place in this area at scheduled times and some entertainment will be located here in tents. A limited but adequate amount of catering is also available in this area.
    • Area 2:  This field behind the castle contains the main stage where the major performances will take place. It also has a large catering and picnic area opposite the main stage. In addition this field will host several re-enactment camps. People who are staying at the visitor campsite pass through this area to get to the camping. This area also has toilet units, a water tap point and a first-aid tent.

     The catering in area 2 will be accessible to the camping visitors from 8am in the morning for breakfast, coffee/thee etc.

     

     

  • Pricing and registration

    We do not charge a fixed fee for a catering stall. Our payment is 15% of your sales.  However we do charge a £200 deposit which will be returned to you after the festival.
    At multiple locations on the venue visitors can buy tokens from us for £ 1.- and use these tokens to pay for food and drinks. At the end of each day one of our employees will collect the tokens and provide £ 0.85 in cash (if available) or bank transfer for each token. Caterers are only allowed to accept tokens. It is not allowed to accept normal currency.

    Unlike traders, caterers cannot choose their own location. This is because we have to make sure there is a balanced supply of meat, vegetarian and vegan food as well as alcoholic and non-alcoholic drinks throughout the venue. We will contact you after the application to discuss the available options.

    If you are interested in a catering spot at Fantasy Forest please email info@fantasyforest.co.uk and provide the following information

    - the type of food (or drinks) that you sell
    - if you sell meat, vegetarian, vegan or all
    - the price per item that you plan to charge (round to 0.50  - 2.00, 2.50, 3.00 etc.)
    - a photo of your stall (stalls that have a look that falls within the "theme" of the festival have preference)
    - The dimensions (length, width and height) of your stall
    - your requirements regarding electricity, water supply, waste water disposal etc.
    - The way you cook the food (gas, electric, open fire barbeque etc.)

    And we will contact you within 2-3 business days.

     

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